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When the 14th General Assembly 2082 is Concluded

When the 14th General Assembly 2082 is concluded, we must complete various tasks as per the plan. Such general assemblies are important annual processes for any organization, association, cooperative, or institution, where past activities are reviewed, future plans are proposed, financial reports are presented, and office-bearers may be elected.

Below is a detailed outline of the tasks to be performed during the conclusion of the 14th General Assembly 2082:

✅ 1. Preparation for the General Assembly

a. Notification Publication

• The date, venue, and time of the assembly must be decided and announced at least 15 days in advance.

• The notice can be published on the organization’s notice board, website, or in newspapers.

b. Preparation of Reports

• Annual Report (Review of the activities conducted in the past year)

• Financial Report (Details of income and expenditure, and asset status)

• Audit Report (Prepared by an external auditor)

• Proposed Future Plans and Budget

c. Ensuring Participation of Members

• All members should be formally invited.

• Ensure that quorum is met as per the institution's rules (usually 50% or as defined).

✅ 2. Conducting the General Assembly

a. Opening Ceremony

• The assembly is inaugurated by the Chairperson or a Chief Guest.

b. Presentation of Reports

• Annual Report presented by the Secretary

• Financial Report presented by the Treasurer

• Audit Report presented by the auditor or Treasurer

c. Discussion and Approval

• Members can ask questions and give suggestions regarding the presented reports.

• All reports must be approved by majority vote.

d. Approval of New Plans

• Annual work plan, budget, and new policies for the upcoming year are approved.

e. Selection of Office-Bearers (if necessary)

• Formation of an election committee

• New committee members are elected through voting

✅ 3. After the General Assembly

a. Updating the Decision Register

• All decisions made during the assembly must be recorded in the official decision register.

b. Submission of Reports to Regulatory Bodies

• Reports must be submitted to relevant authorities such as the Cooperative Board, Social Welfare Council, or other regulatory bodies.

c. Informing Members

• The decisions made in the assembly should be communicated to the members through formal correspondence.

Conclusion:

Concluding the 14th General Assembly 2082 is not just a formality — it establishes the foundation for transparency, accountability, and future development of the organization. Active participation and responsibility from all members is essential for its success.